Learn how to manage 'Bill to' and 'Ship to' scenarios in Eway Bills under GST for FY 2025-26. Ensure compliance with the latest tax regulations.
Delivery at a Different Place
Bill To and Ship To under Eway Bill
Responsibility for Generating the Eway Bill
FAQs on Bill to Ship to Eway Bill
Explore scenarios where goods are delivered to a location different from the buyer's registered address.
Warehouse Delivery
Goods are delivered to one of the buyer's warehouses instead of the registered office.
Buyer requests delivery to a warehouse located in a different city.
The GSTIN remains the same for billing and delivery.
Eway Bill must reflect the actual delivery location.
Third-Party Delivery
Goods are delivered directly to a third party, such as a customer's location.
Buyer instructs supplier to ship goods to a customer's address.
Two invoices are generated: one from supplier to buyer, another from buyer to customer.
Eway Bill must include the third party's delivery address.
Special Storage Facilities
Delivery to specialized storage facilities like cold storage or customs warehouses.
Goods require specific storage conditions upon delivery.
Delivery location differs from the buyer's registered address.
Eway Bill must specify the storage facility as the delivery point.
Institutional Customer Delivery
Goods are delivered to an institutional customer who has already purchased them.
Buyer has pre-sold goods to an institution located elsewhere.
The institution's address is used as the delivery location.
Eway Bill must reflect the institution's address for compliance.
Understand the implications of different 'Bill to' and 'Ship to' addresses in Eway Bills.
Scenario 1: Same GSTIN
The 'Bill to' and 'Ship to' addresses differ, but the GSTIN remains the same.
Applicable when goods are shipped to a different location of the same buyer.
Example: Goods billed to Mumbai, shipped to Pune warehouse.
Intra-state transaction with CGST and SGST applied.
Scenario 2: Different GSTIN
The 'Bill to' and 'Ship to' addresses differ, with different GSTINs involved.
Applicable when goods are shipped directly to a buyer's customer.
Example: Goods billed to Ashish, shipped to Vijay in Pune.
Two separate invoices required for compliance.
Identify who is responsible for generating the Eway Bill in different scenarios.
Case 1: Eway Bill by 'B'
When the buyer (B) generates the Eway Bill.
Buyer is responsible for ensuring accurate delivery details.
Eway Bill must include both billing and delivery addresses.
Buyer must ensure compliance with GST rules.
Case 2: Eway Bill by 'A'
When the supplier (A) generates the Eway Bill.
Supplier must include the buyer's delivery address.
Supplier ensures the Eway Bill is carried during transit.
Supplier is responsible for compliance with GST regulations.
What is an Eway Bill?
An Eway Bill is an electronic document required for the movement of goods worth more than ₹50,000 under GST. It ensures compliance and tracking of goods in transit.
Who is responsible for generating the Eway Bill?
The responsibility lies with the registered person causing the movement of goods. This could be the supplier, recipient, or the transporter, depending on the scenario.
What happens if the 'Bill to' and 'Ship to' addresses are different?
The Eway Bill must accurately reflect both addresses. If GSTINs differ, separate invoices are required for each transaction.
Is an Eway Bill required for intra-state transactions?
Yes, an Eway Bill is required for intra-state transactions if the value exceeds ₹50,000, unless exempted by the state.
Can an Eway Bill be canceled?
Yes, an Eway Bill can be canceled within 24 hours of generation if the goods are not transported or the details are incorrect.
What is the validity of an Eway Bill?
The validity depends on the distance. For up to 100 km, it's valid for 1 day, and for every additional 100 km, an extra day is added.
What are the penalties for non-compliance?
Non-compliance can lead to a penalty of ₹10,000 or tax sought to be evaded, whichever is higher, under Section 122 of the CGST Act.
How are amendments made to an Eway Bill?
Amendments to an Eway Bill can be made through the GST portal before the commencement of movement, except for the GSTIN.
What documents are needed alongside an Eway Bill?
Along with the Eway Bill, an invoice or bill of supply and a delivery challan (if applicable) should accompany the goods.
How does the new tax regime affect Eway Bills?
The new tax regime does not directly impact Eway Bills, but compliance with GST rules remains crucial for both old and new regimes.